Members

Information

SEATA 2007-2008 Corporate Partners

District 9 Corporate Partner Logos & Links

SEATA Corporate Partner Plan (html)

SEATA Corporate Partner Plan (Word)

SEATA 2008 Corporate Partner Plan Registration (online)

SEATA 2008 Corporate Partner Plan Registration Form & Instructions  (Word document)

SEATA 2008 Corporate Partner Plan Instructions

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Crowne Plaza Ravinia Directions & Driving Instructions From Major Arteries & Airports

Composition: 

Purpose:  

Duties:

1. Every year the Committee Chair and Committee (if one is formed) will be responsible for solicitations of potential exhibitors/vendors to participate in the Annual Symposium.
   i.  Committee Chair will update the following:
   (a)  Current mailing list of exhibitors/vendors who have either participated in the past or have an interest in athletic training or sports medicine.  Currently (2001) the list is approximately 170 plus companies.  The first mailing must go out on or about November 1st of each year with our meeting in March.
   (b)  Each year the Chair will update and revise the Exhibitors Corporate Partner Plan.
   (c)  Every three to five years the Chair (along with the Executive Committee) will increase the application fees.
   ii.  The Chair will also be responsible in finding a Convention Services Company for all piping, drapes, poster boards, etc.  Currently (2001) we are using Cherry Convention Services.  This could be bided out as a service to SEATA if needed.
   iii.  The Chair is also responsible for communicating with the vending company and the hotel on formats for the meeting and a floor plan for the exhibit hall.

2. Once the Corporate Partner Plans have been mailed, along with the enrollment form, the Chair waits for the exhibitor/vendors to enroll and become a part of that year’s Annual Meeting.  Occasionally the Chair will have to send out reminders for certain exhibitors who are late in enrolling or have forgotten to send in their form and fee.
   i.  Once the Chair is in receipt of the enrollment form and the fee, he/she will follow-up with a letter explaining in more detail about the format of the meeting and the exhibiting times and procedures.  This includes the following:
   (a)  Hotel registration information
   (b)  Directions to the hotel
   (c)  Times for booth set-up
   (d)  Time the Exhibit hall opens
   (e)  Door-prize information
   (f)  Closing down the Exhibit hall
   (g)  Other information of importance concerning receptions, dinners, etc.
   ii.  Once the Chair receives the enrollment form and the check he/she will then mail the checks with a receipt to the SEATA Treasurer.  A receipt will be keep by the Chair in the company folder for that particular vendor.
   (a)  Make the necessary arrangements to honor the Corporate Partner Plan with whatever that exhibitor purchased; (i.e., ads for the notebook, ads for the newsletter, computer disk, etc.)
   (b)  This will be coordinated through the SEATA President and/or any other individual as needed.
   iii.  Once the meeting begins then the Chair will have the following responsibilities:
   (a)  Meet with hotel and convention services personnel on set-up of the exhibit hall.
   (b)  Be present during the time the exhibitors will be setting up their booths and areas.
   (c)  During the welcoming remarks at the beginning of the meeting, the Chair will introduce the exhibitors by company and their representatives.
   (d)  Generally be available to answer any questions from both exhibitors and other personnel.  Be present during the entire show from start to finish.
   (e)  Be prepared to handle the door prize distribution as needed.
   iv.  At the close of the meeting, the following will need to be done:
   (a)  Review the bill for the convention services and submit to the SEATA Treasurer for payment.
   (b)  Send a thank you letter to each exhibitor with either a list of all attendees or a computer disk, depending on what corporate plan they purchased.
   (c)  Follow-up on any loose ends such as enrollment forms and money not collected.
   (d)  The Chair will need to update the list of exhibitors for future meetings.

Policies:  See I.E.3, SEATA Policies & Procedure Manual.