Members

Information

Composition:  The election committee will be comprised of 3 members from the current state presidents on the Executive Board appointed by the SEATA President with one member designated as the Elections Committee Chair. These members will remain on the committee throughout their term on the SEATA Executive Board.  In the event a committee member becomes involved in an election as a candidate, the President will appoint another Executive Board member to take that candidate’s place.

Purpose:   In cooperation with the District Secretary, the Election Chair will be responsible for planning and communicating with the membership regarding all elections and special elections within the Southeast Athletic Trainers Association (SEATA) and District 9 of the National Athletic Trainers Association (NATA).  Elections will be conducted according to the By-Laws of SEATA.

Duties:  The chair of the committee will be responsible for:

1. Communicating with the CPA regarding ALL election processes. Currently, the CPA is Gifford, Hillegass, & Ingwersen, LLP of Atlanta Georgia.

2. Securing qualified candidates for each election.

3. Requiring nominees to forward current copies of NATA membership, BOC certification cards and state licensure/certification documents.

4. Ensuring with documentation and verification with the respective agencies and organizations that each candidate is in good standing in each of the following areas:

   1. NATA membership

   2. BOC Certification

   3. Respective state membership

   4. Respective state licensure/certification

5. Notifying Secretary of Nominees.

6. Soliciting candidate biographies.

7. Establishing time line for conducting elections.

8. Notifying all candidates of results at appropriate times of the election.

9. Notifying the Secretary of SEATA the results so the members can be notified.

Policies: 

1. The ballot will provide the following:

1. Space for member’s name and signature.

2. Space for member’s BOC certification number & NATA membership number.

3. Candidate’s names and biographies.

4. Important mailing dates and the contact mailing address of the current accounting firm responsible for counting the ballots.

2. The SEATA Secretary will be responsible for

1. Publishing candidate’s biographies in SEATA newsletters as appropriate and the SEATA website.

2. Notifying members through e-mail web blasts, SEATA website, postcards to those without e-mail of elections and to solicit nominations.

3. Print and mail ballots for elections in a timely manner.

4. Providing the current accounting firm with a current list of eligible voters along with names and membership numbers for validation of ballots.

5. Notifying the SEATA Executive Board of the results and then notifying the general membership.

3. Ballots will be mailed to the Certified Regular, Certified Retired, & Certified Student membership of District 9/SEATA in accordance with current SEATA By-Laws.  For those eligible voting members who do not receive a ballot for whatever reason or need to replace their ballots, blank ballots will be made available for printing and to be sent through the regular mail.  All ballots must be mailed directly to Gifford, Hillegass, & Ingwersen, LLP

4. Gifford, Hillegass, & Ingwersen, LLP will be responsible for:

1. Obtaining and securing ballots.

2. Confirming validation of voters by comparing BOC membership numbers & NATA member with current NATA member database provided by Secretary & the NATA Office.

3. Providing the Election Chair with a report of the voting results and tabulation of the votes.

4. In the case where a ballot cannot be validated, it will not be counted but will be kept with all ballots received.